Automatic Backups
New and changed files save themselves in the background. No extra steps, no missed days.
Data Security & Backup
Keep Every
File Safe
Automatic backups, secure access, and painless recovery. Protect your photos, documents, and project records without lifting a finger.
- Auto Backup
- Secure Access
- 1-Click Recovery
- Team Permissions
Contract.pdf Encrypted
Site Photos Backed Up
Client DB Secured
What Is Data Security & Backup?
It’s a simple way to keep every file safe, organized, and easy to recover. We set it up for you, turn on automatic backups, and give your team the right level of access—so you can run your business on autopilot and look like the pros.
Safe Storage
Your photos, invoices, and contracts live in secure cloud folders—organized and searchable.
Team Access
Give each person exactly what they need to see—nothing more. Keep private files truly private.
Quick Recovery
Deleted or overwritten something? Roll back to a clean copy in minutes and keep work moving.
On average, owners save hours each week, avoid costly mishaps, and keep repeat business flowing—because files are always ready when customers are.
From Daily Headaches → Calm, Organized, and Safe
If files live on phones, laptops, and email threads, things get missed. We flip the script so your team always finds the right file fast, and customers feel the big-league experience.
Before (Chaos)
What slows your day and hurts your image:
- “Which version is final?” — multiple invoice copies.
- Photos scattered on phones and personal drives.
- Deleted files with no clean copy to restore.
- Staff seeing private files they shouldn’t.
After (Calm)
How it works when files protect themselves:
- Automatic backups in the background.
- One clear home for photos & contracts.
- Roll back to a clean copy in minutes.
- Simple permissions — staff only see what they need.
How It Works — Simple Steps, Big Calm
We set it up for you, keep it safe in the background, and make sure the right people see the right files. The result: you run your business on autopilot and give customers a big-league experience.
01
We Review
We map how your files move today—phones, laptops, email threads—and find the cleanest, easiest way to keep everything safe and organized.
Includes: quick audit + recommended folder plan
02
We Automate
We turn on automatic backups, set simple team access, and organize your files so the newest version is always easy to find.
Includes: auto-backup + search + team permissions
03
You Run on Autopilot
Your files look after themselves. If something’s deleted or changed, you can roll back fast and keep jobs moving without stress.
Includes: ongoing checks + easy recovery
Where It Makes Life Easier
Real-world examples for small businesses nationwide. Keep files safe, find what you need fast, and run your business on autopilot—so customers feel the big-league experience.
Roofing & Remodeling
Photos and contracts upload from the job site automatically. Estimators always see the latest folder.
HVAC & Electrical
Before/after photos and signed PDFs save in the right job folder automatically. Techs see only their jobs.
Landscaping & Outdoor
Bids, plant lists, and site photos land in tidy folders. Crews share progress in seconds; office files stay clean.
Cleaning & Maintenance
Client checklists, photos, and invoices never go missing. New staff see only their routes.
Clinics & Wellness
Intake forms and scans file themselves securely. Staff access is simple and limited.
Professional Services
Proposals, contracts, and deliverables sync automatically. Version history saves mistakes.
The Return on Calm
A smarter file system doesn’t just keep you safe—it saves you time, money, and stress. Every minute your files find themselves, your business grows stronger and calmer.
1 Day/Week
Average time reclaimed by owners.
30% Faster
Response to client requests and invoices.
Zero Lost Files
Across all managed systems to date.
Save Hours Every Week
Stop hunting for missing invoices or job photos. Reclaim valuable time for real work.
Always Protected
Your files back themselves up. Even if devices crash or get replaced, your work is safe.
Look More Professional
Clean folders and instant access make you look organized—helping you win trust and repeat jobs.
Peace of Mind
Know exactly where everything is. No more panic attacks over lost contracts or photos.
Why Choose Xelshard
We set it up for you, keep it running in the background, and make sure your files are safe, organized, and yours. Simple support, clear pricing, and calm systems that help you run your business on autopilot.
You own your data and documents. We keep them safe in the cloud, watch over them, and back them up automatically.
Done-For-You Setup
No DIY headaches. We organize your folders, turn on automatic backups, and get your team the right access from day one.
Safety Built In
Files back themselves up quietly. If a device breaks or a file is deleted, you can roll back quickly and keep moving.
Right People, Right Files
Simple permissions. Each person sees only what they need—private folders stay private.
Faster, More Professional
Clean folders, quick search, and easy sharing make your business look buttoned-up and ready for bigger jobs.
Helpful, Fast Support
Talk to a real person when you need help. Priority help and regular check-ups are available if you want extra care.
Works With Your Tools
Keep using what you know. We connect your current folders, email, and apps—no big software switch.
Trusted by Teams Using Data Security & Backup Services
Real stories from contractors and service businesses who stopped worrying about lost data, ransomware, and crashed devices.
★
“A tech wiped a whole folder of job photos. We had it all back from backup in minutes.”
★
“Invoices, quotes, and maintenance records are backed up nightly. No more ‘I hope it’s still on that PC.’”
★
“Ransomware hit one computer but we didn’t pay a cent. We just restored from clean backups.”
★
“Years of plans and panel photos are archived securely. We can pull old jobs in seconds.”
★
“A tech wiped a whole folder of job photos. We had it all back from backup in minutes.”
★
“Invoices, quotes, and maintenance records are backed up nightly. No more ‘I hope it’s still on that PC.’”
★
“Ransomware hit one computer but we didn’t pay a cent. We just restored from clean backups.”
★
“Years of plans and panel photos are archived securely. We can pull old jobs in seconds.”
★
“Our office server died on a Friday. By Monday, everything was restored exactly how it was.”
★
“Before/after photos are backed up automatically. Staff can’t accidentally ‘lose’ proof of work.”
★
“Site maps, contracts, and permits are stored securely. If someone asks, we can prove everything.”
★
“Knowing every job file is encrypted and backed up offsite lets me sleep at night.”
★
“Our office server died on a Friday. By Monday, everything was restored exactly how it was.”
★
“Before/after photos are backed up automatically. Staff can’t accidentally ‘lose’ proof of work.”
★
“Site maps, contracts, and permits are stored securely. If someone asks, we can prove everything.”
★
“Knowing every job file is encrypted and backed up offsite lets me sleep at night.”
Questions? Quick Answers
Plain-English answers so you feel confident. If you don’t see your question here, just ask—we’re happy to help.
Do I need new software or special training?
No. If you can use email and open a folder, you’re good. We set everything up and show you the basics in a few minutes.
How are my files kept safe?
Your files save themselves in the background. If a device breaks or a file is deleted, you can bring back a clean copy fast.
Who can see what?
Each person gets simple, role-based access. Crew members see their folders; private client files stay private for owners only.
What’s included in the Managed plan?
The essentials to keep you calm and organized:
- Done-for-you setup and folder clean-up
- Automatic backups running in the background
- Simple team access (right people, right files)
- Ongoing checks and quick help when you need it
What’s included in the Elite plan?
Everything in Managed, plus extra muscle for growing teams:
- Faster help when it’s urgent
- Powerful storage performance for busy seasons
- Quarterly tune-ups to keep things smooth
Can I keep my current tools (Drive, email, etc.)?
Yes. We connect to what you already use so your team doesn’t have to relearn everything.
Ready to Protect Your Files & Simplify Your Work?
Your setup can be live in under 14 days—no tech stress or complicated installs. Every file you care about, backed up and organized, automatically.
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